Career Opportunities at Acacia


Job Details

Acacia Network Inc.

Administrator of Older Adult Services  Bronx, NY  : 3/24/2022
Job Description

Job ID#:


Job Category:

Acacia Network Inc.

Position Type:

Full Time


In accordance with the programs and policies provided by the Acacia Network and the City of New York-Department for the Aging, the Administrator for Older Adult Services is responsible for the planning and managing the day-to-day operation of the Institute for the Puerto Rican/Hispanic Elder (IPRHE) Older Adult Center (OAC) portfolio, creating, and maintaining a fund development strategy to grow the programming model, services and funding of IPRHE. This position is responsible for ensuring full compliance within DFTA, FDNY, and DOH regulations. The Administrator must be professional, well-spoken, and empathetic to the needs of the older adults IPRHE serves. Work is evaluated for policy compliance and program accomplishment and effectiveness in line with the organization's mission.
KEY ESSENTIAL FUNCTIONS:                                                                                                                          
  • Responsible for the management of the ongoing functions of the IPRHE OACs through employment of an adequate number of appropriately trained professional and auxiliary personnel and the appropriate delegation of duties. 
  • Responsible for creating and maintaining a fund development strategy to grow the programming model, services, and funding of IPRHE.
  • Advise and recommend the pursuit of additional funding streams to support the IPRHE operations.
  • Lead the implementation of program design to ensure services meet DFTA definition for the various units of services required under the individual centers approved budgets.
  • Prepare annual operational plan which outlines the goals, strategies for growing and maintaining the IPRHE portfolio.
  • Ensure individual centers establish annual operational plan that are in concert with the IPRHE plan while maintaining individual center's adherence to the required units of service mandated in the DFTA contracts.
  • Participate in meetings which include but are not limited to one on one with individual directors, centers' support staff, Workgroups assigned to lead for IPRHE, or to participate in related to Acacia Network initiatives, Quarterly Board of Directors; Acacia Network Leadership and Executive Team; and other meetings and committees as assigned.
  • Prepare quarterly Board of Directors reports and present during the quarterly meetings.
  • Assures the centers' older adult councils meet as required by DFTA, participate in the meeting as needed by the council and facilitate the availability of any member of the center's staff or leadership to participate in councils' meeting as needed.
  • Collaborate with representatives of the Older Adults Council in addressing and mediating conflict or differences of opinion between the center participants and council and administration.
  • Is readily accessible to older adults and staff for consultations.
  • Involve staff at all levels in developing and implementing an inter-disciplinary approach to older adult services, to better serve the individual and group interests of those served.
  • Uphold, maintain, and interpret the philosophy, objectives, policies, and procedures as established.
  • Responsible for the recruitment, training, and supervision of center directors and support staff. 
  • Assist in the development and revision of policies and procedures.
  • Assist in the development and monitoring of centers' budgets; and systematically evaluates strategies and expenditures to determine maximum financial integrity of the fiscal operations.
  • Review and analyze monthly budget variance reports and develop cost containment and/or spending maximization initiatives designed to minimize negative and maximize positive variances.
  • Identify special needs, inadequate funding, or elements not addressed by the budget and provide support in identifying fiscally responsible solutions and alternatives. 
  • Establish and monitor capital improvement plan to ensure physical plant of the centers are maintained in good repair.
  • Guide, counsel and evaluate directors' performance on an on-going basis.
  • Use progressive discipline process in accordance with the personnel policies.
  • Collaborate with all departments and services to ensure necessary support is available for OACs.
  • Perform routine environmental rounds with Facilities Management leadership, OAC directors.
  • Establish and maintain relationship with Community Leaders, Elected Officials, and regulatory agencies' personnel and program managers.
  • Responsible for the establishment of safety and sanitary procedures and ensures compliance with Building, Fiore, and Health Department codes. 
  • Act as the liaison between the NYC Department for the Aging and the Acacia Network, is the spokesperson for the Older Adult Division on all matters as it relates to fiscal, compliance, and public relations. 
  • Assist with administrative functions and special projects as assigned by the Chief Administrative Officer.
  • Master's Degree with a concentration in Health and Human Services discipline (Public Administration, Social Work, Nursing, etc.)
  • Bi-lingual, English/Spanish preferred.
  • Possess excellent verbal and written communication skills, listening skills.
  • Strong public speaking and subject matter presentation skills.
  • Advanced proficiency in various computer applications, i.e. word processing, spreadsheet, e-mail, database management and presentation software.
  • Strong strategic planning skills and knowledge.
  • Track record in facilitating an annual strategic planning process that engages the key stakeholders of the organization.
  • Three (3) to Five (5) years related experience/competency in metric driven operations including process improvement preferred.

Job Requirements


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