Career Opportunities at Acacia


Job Details

Promesa Housing

Property Manager (Mitchell Llama Properties)  Bronx, NY  : 2/22/2022
Job Description

Job ID#:


Job Category:

Promesa Housing

Position Type:

Full Time


The Property Manager with (Yardi, HUD 236, Mitchell Lama, and Section 8) experience is responsible for daily operations of their assigned properties, OUB and MINS. The portfolio is NYC HPD Mitchell Lama and Section 8 (HPD PBV, HPD and NYCHA HCV, HCR, HUD) with small market (unassisted) and commercial component. Regulatory Agreements, property management operations and property management agreements guide the oversight and compliance requirements for all properties in the portfolio.
The Property Manager is responsible for ensuring properties are in compliance with all regulatory agreements, local/state/federal requirements, is fiscally viable including ensuring vacancy backfills, rent increases, leases, and arrears collections.  
The property manager (Mitchell Llama Properties) is responsible for collaboratively and transparently working with the assigned staff to ensure re-certifications; timely and accurate leasing; vacancy re-rentals; waitlist maintenance; compliance; tenant concerns; parking lot leasing rules/regulations monitoring, leasing, maintenance; lease violations; collections and arrears; and site safety and security is maintained.
Additional duties include, but not limited to, evaluating staffing needs, hiring and terminating staff, and ensuring the property is performing up to company standards (including unit turns, in, leasing, occupancy, etc.). In addition, the Property Manager assist in the compilation of expenses for budgets and ensuring properties operate within the set budgets.  The salary is $75,000/year
KEY ESSENTIAL FUNCTIONS:                                                                                                                      
  • Oversees assigned property management staff, and works collaboratively with maintenance operations, to assure a smooth working operation 
  • Ensures vacant units are rented within 30 days of readiness and implements a Corrective action for any vacancy over the timeframe.
    1. Ensure Yardi move ins within 5 days of move in
    2. Ensure deposit accounting is completed and tenant is active in system and rent / subsidy collections
  • Ensure monthly and annual leasing are completed as per regulatory guidance. 
    1. Ensure notices are sent and filed appropriately
    2. Ensure appointments are calendared, followed up with and noncompliance tenants are actively engaged
    3. Ensure leasing 100% completion and compliance rate and coordination of legal intervention for tenants out of compliance
    4. Ensure all electronic and paper files contain clear and correct and data entry is correct and timely
  • Ensure all move outs are processed appropriately and eligible security deposits are returned within 30 days
  • Address tenant lease violations, complaints, and neighbor disputes
  • Ensure succession rights issues are completed and eligible tenants are educated and supported through the process and determine/coordinate legal interventions as needed
  • Responsible for curing and providing proof of documentation for 8823s
  • Responsible for all delinquencies and addressing the delinquencies (residential and commercial rent collections, subsidy abatements/terminations/reinstatements/recertification support, payment plans, ERAP applications, etc.)
  • Hold tenant meetings, and ensure action/improvement-based plans are implemented to address tenant concerns and all efforts are properly documented and available for review 
  • Ensures waitlists are utilized, updated, maintained, computerized, as per property regulations. Maintains waitlist as per HPD guidelines
  • Ensure office operations and coverage for on site office
  • Tracks and provides weekly corrective action report and status on all units vacant over 30 days
  • Bi-weekly inspection of property cleanliness with site report  
  • Responsible for the efficient and correct utilization of Yardi, SiteCompli, HPD and NYCHA Portals, and Convercent
  • Incident reporting and trending. Suggest and implement corrective actions to reduce incidents
  • Organizes resident functions, and policies/applications/payments/inspections for community spaces, when applicable 
  • Organizes and implements annual unit inspections for all properties, semi-annual for supportive housing 
  • Set and strictly adhering to requirements on the monthly calendars to ensure all staff are meeting deadlines, deliverables, etc.  
  • Responsible for collaboratively tracking deposit of rent checks by Account Receivable and providing accurate weekly A/R report  
  • Ensure compliance with applicable property programs such as Project Based Section 8. 
  • Work with Compliance Department to ensure compliance issues are addressed in a timely manner
  • Responsible for monitoring procurement activities and keeping the property expenses within budget
  • Responsible for working with maintenance to ensure proper documentation of repairs, violations repair/closure, and timely payment of accounts payables
  • Ensures all payables are Accurate in submission and coded correctly for property, portfolio, and ownership 
  • Ensures all new resident paperwork is filled out properly and processed appropriately and timely, and filed electronically and in paper files
  • Ensures the necessary paperwork and files are updated going forward (certifications & re-certifications) 
  • Ensures all regulatory certifications, filings and registrations are maintained as per regulation and local and state law
  • Recommends and tracks all legal interventions, notices and proceedings with legal action when necessary 
  • Prepares timely weekly, monthly, quarterly and annual reports, internal and external
  • All other duties assigned
Must have Yardi experience.
Must have Mitchell Lama experience or Certified Occupancy Specialist (COS)
Must have PBV and Section 8 experience 
Must be able to work assigned hours as scheduled, and be on call 24/7. 
Must be able to work in a fast paced, quality driven environment. 
Must be able to maintain confidentially. 
Must be able to complete tasks in a timely manner. 
Must be able to meet assigned deadlines. 
Familiarity with clerical practices, office procedures, and automated equipment. 
Required to learn all aspects of property manager duties.
Bi-lingual preferred

*Acacia Network is an equal opportunity employer*

Job Requirements


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