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Construction Office Administrator

Posted Date:

12/9/2024

Location:

Escondido, CA

Job ID#:

6738

Job Category:

Administrative

Join Our Team as a Construction Office Administrator at RCSI - Renewable Construction Services, Inc.!

Job Title: Construction Office Administrator

Company: RCSI - Renewable Construction Services, Inc.
Salary: $80,000 to $85,000+, depending on experience

Full Job Description:

RCSI - Renewable Construction Services, Inc. is seeking a detail-oriented and experienced Construction Office Administrator to support our team's administrative and accounting functions. The ideal candidate has experience in a construction setting and familiarity with Prevailing Wage and the ABC Apprenticeship Program, alongside a strong background in accounting. This role involves handling payroll, accounts payable (AP), accounts receivable (AR), and other administrative duties. You will play a key role in ensuring smooth financial and operational processes while supporting the Staff Accountant and Controller.

Who We Are:
Renewable Construction Services, Inc. (RCSI) is a full-service licensed general contractor specializing in renewable solar energy installations and construction management. Founded by Drew Lippert, RCSI provides turn-key solutions for solar companies, EPC firms, and energy developers. Our focus is on innovative solutions, safety, and delivering high-quality construction for solar energy installations across California.

Key Responsibilities:

Payroll Entry: Enter and process payroll accurately and timely.
Accounts Payable Management: Enter AP transactions, manage document flow, and perform quality control on vendor statement reconciliation.
Accounts Receivable Reconciliation: Handle AR statement reconciliation and billing processes.
Customer Support: Answer phones and assist clients or vendors with inquiries.
Data Quality Control: Ensure accuracy in data entry within the Purchase Order (PO) system to minimize discrepancies on received invoices.
General Ledger Support: Conduct first-level quality control on General Ledger and financial statements at the start of monthly close.
Work-in-Progress (WIP) Support: Complete job cost data to aid in the creation of monthly WIP schedules.
Lien Rights Management: Assist the Controller in developing a system to preserve lien rights.
Support for Accounting Team: Provide assistance to the Staff Accountant and Controller in recurring tasks and functions.
Report Generation: Learn and utilize Foundation software, including customized Data Genie reports, to support the accounting team.

Ideal Candidate Qualifications:

Experience: Minimum of 4+ years in accounting, preferably in a construction setting.
Construction Knowledge: Must have experience with Prevailing Wage requirements and a solid understanding of the ABC Apprenticeship Program.
Software Skills: Familiarity with accounting software (experience with Foundation is a plus) and Microsoft Office Suite, especially Excel.
Organizational Skills: Excellent attention to detail and ability to handle multiple tasks efficiently.
Analytical Skills: Strong problem-solving skills, with an ability to identify and resolve discrepancies in financial records.
Communication Skills: Professional demeanor and strong communication skills, both written and verbal.
Team Player: Collaborative attitude with the ability to work effectively with various departments

Benefits:

Health Insurance Options (Medical, Dental, Vision)
Life Insurance Options
Retirement Plan Options (401k with Matching)
Paid Time Off
Career Growth Opportunities
Travel Opportunities (with Per Diem)
Company and Team Events
Performance or Annual Bonuses
Continued Training and Certifications
Company Tech Kit
Prevailing Wage Potential

Schedule:

Full-time, 7:00 am - 3:30 pm, with a 30-minute lunch. Flexibility to work overtime as needed.

Work Location:

Escondido, CA

Why Join Us?

At RCSI - Renewable Construction Services, Inc., we're committed to providing a supportive and professional work environment where employees are valued and empowered. We offer competitive compensation, opportunities for growth, and the chance to work with a talented team dedicated to excellence in the renewable construction industry.

Apply today and help us shape the future of solar energy construction at RCSI!

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