Project Administrator

Location: Near Albany, NY
Salary Range: $60,000 - $80,000
Employment Type: Full-Time

Position Overview

Our growing construction-focused client is seeking a highly organized Project Administrator to support project management teams with administrative coordination, documentation, and project tracking. This role plays a key part in ensuring projects run smoothly by managing contracts, tracking project data, and supporting communication across teams.

The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced environment with multiple priorities.

Key Responsibilities

Project & Contract Support

• Assist with preparation and administration of owner and subcontractor contracts
• Track insurance certificates, bonds, and compliance documentation
• Support project managers with contract execution and documentation

Bidding & Procurement Support

• Participate in bid processes, including coordinating vendor outreach and organizing bid submissions
• Assist in preparing bid documentation and tracking responses

Project Tracking & Documentation

• Monitor submittals, RFIs, and project documentation to ensure timely completion
• Prepare and distribute reports related to budgets, schedules, and project status
• Assist with change order tracking and documentation

Closeout & Financial Support

• Help gather and organize documentation required for project closeout
• Track subcontractor agreements, purchase orders, and budget-related data
• Assist with assembling final project documentation packages

Administrative Support

• Provide general office support including answering phones, greeting visitors, and handling mail
• Support multiple team members with administrative tasks as needed