Administrative Assistant

Location: Near Albany, NY
 Pay Rate: $25 – $28 per hour
 Employment Type: Temporary | Full-Time

Position Overview

Our healthcare-focused client is seeking a reliable and detail-oriented Administrative Assistant to provide temporary support to its nursing leadership team. This role plays a key part in keeping daily administrative operations running smoothly while ensuring accuracy, confidentiality, and compliance in a regulated environment.

The ideal candidate is organized, professional, and comfortable handling sensitive information while juggling multiple priorities.

Key Responsibilities

• Serve as the primary point of contact for the department, answering inquiries or directing them appropriately
• Prepare correspondence, memos, reports, and meeting materials as requested
• Coordinate and track required documentation from medical leadership
• Verify and maintain employee certifications, licenses, and renewal records
• Maintain electronic policies, procedures, and standards of care with proper indexing and archiving
• Manage and archive medical and departmental records in compliance with privacy regulations
• Maintain employee health records and coordinate required appointments, immunizations, and testing
• Order office supplies, manage consultant schedules, and support visiting providers
• Provide backup support for timekeeping and payroll functions as needed
• Ensure professional conduct, attendance standards, and positive communication with staff and stakeholders
• Assist with additional administrative and clerical duties as assigned