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Program Assistant  
     
Posted:  4/10/2017
Category:  Disaster Recovery
Job Type:  Contractor
 
Minimum Experience:  -
Required Education:  4-Year Degree
Salary:  -
Benefits:  -
 
Job Description

Position Summary:
Position is located in Farmingdale, Long Island.  The Program Assistant will perform programmatic administrative support duties for a government recovery and rebuilding program. She/he will assist with the execution of programmatic initiatives by documenting, tracking, and escalating issues as needed.
 
Responsibilities include but are not limited to:
▪ Working with the "Living with the Bay" Program Manager and program staff on all general office management support.
▪ Assisting in accomplishing all goals, tasks, and assignments relating to the operation of the program.
▪ Maintaining a working knowledge of the program.
▪ Providing logistical support, typing, document review for content and format, filing, files maintenance, photocopying, scheduling meetings/rooms, event preparation, and calendar management.
▪ Creating, organizing and maintaining files.
▪ Tracks project information, drafts memos, correspondence, presentations or other documents as needed.
▪ Assists with development/upkeep/scanning of documents, particularly spreadsheets.
▪ Communicating with Federal, State and local agencies, on monthly reports and requirements.
▪ Attends meetings with stakeholders as necessary.
▪ Briefs senior program staff as necessary.
▪ Additional duties as may be assigned.
▪ Filing correspondence and other documents related to ongoing projects.
▪ Entering, tracking, invoicing, elation reporting and following up on Subrecipients, contractors and beneficiaries and other report deadlines and deliverables.


Job Requirements

Qualifications:
▪ Must be a NYS resident or able to relocate to NYS
▪ Bachelor’s Degree or 3 years of relevant experience highly preferred.
▪ Detail oriented.
▪ Highly proficient in the use of Microsoft Word, Excel (including formulas and report building), other Microsoft Office applications and other standard computer applications.
▪ Fast learner, who will require minimal supervision.
▪ Ability to produce high quality work in a fast-paced environment.
▪ Ability to participate productively as a contributing member in a team environment.
▪ Ability to travel within Long Island and to NYC periodically
▪ Ability to communicate effectively and concisely.
▪ Display a high level of initiative, effort, and commitment towards completing assignments in a timely manner.
 
Penda Aiken, Inc. is a workforce solutions company and a Section 3 compliant contractor.  To the greatest extent feasible, economic opportunities will be given to Section 3 residents in the area. 




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