Make Your Mark with a Job at Alphanumeric


Job Details

Facilities Coordinator  Lake Mary, FL  Posted: 6/19/2024
Job Description

Job ID#:


Alphanumeric is hiring a FACILITIES COORDINATOR to work in Lake Mary, FL with an environmental-friendly energy innovator focused on sustainability. 

Hourly Pay: $18.50 - 22.00

This position will be a part of our evolving and growing Facilities Department at our Corporate Headquarters. In this role you will assist the department with administrative duties while managing the mailroom / shipping and receiving. You will assist in the day-to-day operations while providing support in customer service, technical support, maintenance, operations, and finance. Excellent attention to detail and organizational skills are required.

    Responsible for managing the mailroom, its functionality and organization
    Manage & log all incoming shipments in our software to track, notify employees, ensure signatures and desired delivery is coordinated
    Assist in preparation of outgoing shipments, packaging and preparing labels
    Retrieve and sort all USPS mail, log any trackable deliveries in software
    Manage the FedEx accounts (multiple accounts) and IT's user permissions
    Order any supplies needed for shipping, including FedEx and USPS
    Collaborate with the logistics department on international shipments to ensure proper documentation (i.e., custom forms)
    Oversee office supply ordering and inventory maintenance, submits replenishment orders via vendor websites or Coupa system, ensure we are adequately stocked and maintained
    Complete periodic checks at all print/copy areas, check supplies, re-stock as necessary
    Assist our regional offices in coordination with office and facility related vendors and other issues that may arise. Work closely with office staff and support as needed
    Coordinate document destruction service and document storage
    Oversee break rooms and vending services, contact vendors as needed, and ensure break rooms are adequately stocked and properly working
    Monitor, dispatch and execute request from the departments work order system, email accounts and other department related software's
    Assist with scheduling and manage minor repairs, maintenance, and other work requests through completion
    Prepare clear and comprehensive reports detailing the actions conducted to close work orders and facilities projects
    Communicate and coordinate with Property Management any facilities issues. Submit work orders and follow up to ensure completion.
    Conduct periodic walkthroughs, identify opportunities for improved operation and service excellence, make recommendations to ensure our Facility is kept to the high standard that has been set.
    Assist with building security and providing access to visitors and deliveries
    Ensure only proper personnel has access and manage any facility vendors during their visits
    Establish and maintain positive relationships, and act as a liaison with peers, management teams, employees, and internal/external customers and other Organizations within our company
    Strict adherence to the departments policies and procedures, following such procedures and ensuring we are within our guidelines
    Support the department and perform other such duties as may be required

    Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
    Participate in proactive team efforts to achieve departmental and company goals.
    Contribute to building a positive team spirit.
    Communicate effectively with all levels of employees.
    Protect confidential information by not communicating, disclosing to, or using for benefit of third parties.
    Maintain the highest degree of honesty and integrity at all times.
    Ability to work productively and effectively with a wide variety of people, internally and externally
    Demonstrates flexibility in satisfying customer demands in a high-volume environment

Job Requirements


Education and/or Experience: 
Associates degree preferred and/or 1-3 years of related experience and/or training; or equivalent combination of education and experience.


Already have an account? Log in here