Make Your Mark with a Job at Alphanumeric


Job Details

Administrative Assistant  Collegeville, PA  Posted: 11/16/2022
Job Description

Job ID#:


Alphanumeric is hiring an ADMINISTRATIVE ASSISTANT to work in Upper Providence, Collegeville, PA with one of the world's largest pharmaceutical companies. This will be a hybrid role 2-3 days on site, 2 days remote work from home. 

As part of our administrative staff, you will provide end to end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas. This role will provide you the opportunity to lead key activities to progress your career, these responsibilities include some of the following….....

  • Work independently and provide administrative support to various Specialty & Primary Care VP, MDL's.
  • Efficiently handle calendar management and schedule meetings in various geographies and time zones. Capability to assist with meeting set-up details and technology (Teams, A/V, connectivity, projection, technical assistance, and catering)
  • Assist with coordination of ad-hoc global administrative-related tasks, departmental events (e.g., Face to Face team meeting arrangement, data management & events)
  • Coordinate travel for domestic and international i.e., flights; hotel; transportation; visa/passport and itineraries; scan expense receipts and send offshore, adhering to policies and guidelines. Update travel profiles( using Concur tool).
  • CERPS - Vendor & Supplier payment - resolution for any T&E issues; chasing invoices; raising purchase orders; one-time vendor payments. Oder office supplies; equipment; business cards.
  • Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates
  • Onboarding of new employees - ordering and scheduling for new employees.
  • Liaise with internal and external parties, national and international to arrange individual and group meetings. Work closely with global group admins.
  • Produce and creates documents, presentations, spreadsheets.
  • Regularly works with confidential information of major importance to the company; high level of discretion and integrity required.
  • Provide support to teams (i.e.,systems; Workday; CERPS; Teams sites; Concur; Effort Tracking; etc.).
  • Accomplish organizational goals and exploring opportunities to add value
  • Work together with and contribute to Operations functions/meetings and team initiatives 

This position requires that all workers be fully vaccinated against COVID-19 and proof of vaccination will be required. Considerations will be made for those seeking Medical Exemption under ADA or Religious exemption under Title VII

Job Requirements


Basic Qualifications:
  • We are looking for professionals with these required skills to achieve our goals
  • Highly proficient computer skills, including expertise using Microsoft programs (Word, Excel, Power Point, Share Point, Effort Tracking) and web conferencing.
  • 5+ years' Experience working as an Executive Assistant/Administrative or 5+ years as an admin/Assistant to a senior leadership team
  • 5+ years' Experience supporting multiple people at leadership and management levels.  
  • High School Diploma

Preferred Qualifications:
  • We are looking for professionals with these required skills to achieve our goals:
  • Associates or bachelor's degree 
  • High degree of accuracy and attention to detail required.
  • Highly skilled in the use of company systems for expense reporting, travel management, internal meetings, contract preparation and management, conference registrations etc.
  • Demonstrated experience in making decisions and showing initiative.Problem solving skills
  • Understands the needs of all relevant internal business clients and external contacts for stakeholders and can work with them in a professional, service-oriented way

#LI - MF1


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