Facilities & Logistics Coordinator (Onsite - Lake Nona, FL)

Pay Range: $28.50 - $36.50/hour
Schedule: 100% Onsite
Location: Lake Nona area (Innovation Way Industrial Park, near 528 & 417)

Alphanumeric is hiring a Facilities & Logistics Coordinator to support a new, rapidly growing data center operation located in the Lake Nona / Innovation Way industrial corridor. This role is critical to ensuring smooth day-to-day facilities operations, front desk support, mailroom and shipping/receiving functions, and coordination of logistics activities-including heavy data entry and SAP-driven workflows.

The ideal candidate is a self-starter with strong organizational skills, excellent attention to detail, and the ability to work independently in a fast-paced, high-volume environment. This position works under the guidance of the Senior Real Estate & Facilities Operations Manager and requires professionalism, reliability, and strong communication skills.

Key Responsibilities

Mailroom, Shipping & Receiving

• Manage the mailroom, ensuring full organization, functionality, and compliance with company procedures.
• Log all incoming shipments in tracking software; notify recipients, obtain signatures, and coordinate final delivery.
• Process outgoing shipments including packaging, labeling, and carrier documentation.
• Sort and log USPS mail and manage trackable deliveries.
• Maintain and update the FedEx user list for employee access.
• Order and maintain all shipping materials and postal supplies.
• Work with the logistics team on international shipments, ensuring customs documentation is accurate and compliant.
• Coordinate with Warehouse personnel for incoming materials and drop shipments.

Facilities Operations & Support

• Assist in daily facility operations within the new data center environment, supporting both administrative and technical facility needs.
• Monitor, dispatch, and execute requests through the department's work order system, email inbox, CMMS, and related software platforms.
• Schedule, coordinate, and follow through on minor repairs, maintenance, and vendor work.
• Prepare detailed reports documenting work order progress, completion, and facility project updates.
• Conduct routine walkthroughs to identify opportunities for improved operation, safety, and service excellence.
• Communicate facility needs and issues to Property Management; submit and track external work orders until resolution.
• Manage building access for visitors, contractors, and vendors; ensure authorized personnel only.
• Support maintenance of break rooms, vending equipment, copy/print areas, and supply inventories.
• Oversee office supply ordering and inventory using vendor portals or Coupa purchasing system.

Administrative, Data Entry & Logistics Support

• Perform heavy data entry and SAP-related documentation to support logistics and facilities workflows.
• Coordinate document storage, shredding services, and related compliance activities.
• Create presentations, documentation, and reporting using PowerPoint and Excel.
• Provide support to regional offices for vendor coordination and facility matters.
• Maintain professional communication with internal and external stakeholders across the organization.

Other Duties & Department Expectations

• Participate in Safety Council activities; complete CPR, AED, and First Aid training (provided).
• Follow all safety policies, practices, and company procedures; report unsafe conditions immediately.
• Support departmental and company objectives through proactive teamwork.
• Protect confidential information and maintain a high degree of integrity.
• Demonstrate flexibility and professionalism in a high-volume, operationally complex environment.