Administrative Assistant Richmond, VA Posted: 4/24/2025
Job Description
Job ID#:
8195
Alphanumeric is hiring an ADMINISTRATIVE ASSISTANT to work in Richmond, Va with an established stronghold in the financial and insurance industries.
Pay Range: $25 - $29
Your Role In this role, you will provide administrative support to 3-4 senior leaders in USLI. Ideal candidates will exhibit a high level of professionalism and integrity, confidentiality, superb communication skills, the ability to manage multiple priorities in a fast-paced environment and attention to detail.
What You Will Be Doing • Collaborate with other administrative assistants to effectively manage 3-4 senior leaders' calendars • Professionally manage incoming requests for senior leaders from internal and external customers • Enhance productivity for senior leaders' staff by organizing schedule and pre-read materials for key meetings • Coordinate meetings and events; schedule and manage logistics for meetings, offsite events, and other activities • Manage expenses and expense reconciliation for managers in compliance with organizational policies • Set-up and manage Purchase Requisitions & POs, pay subscriptions/memberships (e.g., professional dues) and other administrative process-related items • Arrange travel for senior leaders including airfare, hotel, expense reimbursement, etc. • Prepare PowerPoint presentations in compliance with business requirements • Exhibit superior customer service by responding to emails and voicemails promptly and comprehensively • Organize and maintain departmental records and documentation • Provide administrative back-up for other departments as needed • Assist with projects as needed • Assist with onboarding new associates/contractors
Job Requirements
What You Bring • 5+ years providing quality customer service • 3+ years of experience as a senior administrative assistant • Ability to effectively process a large amount of information daily with the capability to spot important topics and make connections between disparate items. • Must filter information with a keen judgment of relevancy and urgency and often provide high level summaries of critical information to executive. • Exceptional time management, organizational and prioritization skills with an emphasis on follow-through and attention to detail • Strong skills in PowerPoint, Excel, Word, Outlook, Teams and other Microsoft Office programs • Exceptional communication skills, confidence, and professional presence • Highest level of integrity and the ability to ensure security of confidential information • Proactive, proven good judgment and creative problem-solving skills • Strong written communication and proof-reading skills • Ability to work independently and be a team player • Strong interpersonal skills • Strong interest in learning new tasks • Flexibility within a changing environment