The Administrative Assistant provides administrative and office support to supervisor. Duties may include fielding telephone calls, receiving and directing visitors, filing and fill in for others as needed. Pays:$44,000 per year.
KEY ESSENTIAL FUNCTIONS:
- Accept incoming and outgoing calls, maintains accurate messages and disseminates same
- Maintains Program Director appointments and daily schedule of meetings
- Reroutes, transmits, or delivers reports to all departments including conducting minutes during meetings.
- Acts as directed by the Director's office in providing support and communication between the Director's office and other departments within the facility.
- Provides assistance to the Director in special assigned projects. (Food Bank, Donations, Clients special Activities)
- Accepts and performs temporary or long term assignments to various departments within the facility as required by the Director. (Keeping Critical Files Updated)
- Substitutes for other staff when needed. May give assistance to other members of administrative unit, (Payroll, Invoices, Biography Report and Billing).
- Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment.
- Consults with department supervisors concerning the operation of their department to assist in eliminating/correction problem areas and/or improvement of services. Report such findings/solutions to the Director. (Monthly Report for ANH and HPD).
- Other duties in keeping with the scope and nature of the position.
REQUIREMENTS:
- High School Diploma or GED, required
- 1 + years previous relevant experience in Administrative Assistance
- Ability to use business acumen to exercise good judgment and decision-making
- Ability to deal with sensitive issues with diplomacy and discretion
- Must be able to multi-task with strong organization skills
- Excellent interpersonal skills and able to communicate both verbally and in written form
- Commitment to cultural diversity and sensitivity
- Ability to maintain a professional demeanor under pressure and operate with a keen sense of urgency and commitment to quality